Word has just been received that the Annual Meeting for the NHMF will take
place at Gilford H.S. at 4:00 PM on Wed., Nov. 18, 2009.
Part of the mailed announcement was a summary of proposed changes in the
bylaws. Article IV of the proposed changes reads as follows:
"The Board of directors may elect persons nominated by the Governance
Committee to serve on the Board of Incorporators for terms of 1 year.
"The Incorporators shall support and serve as a resource and advisory group
to the Board of Directors and Officers of the Corporation."
Also being proposed are Amendments to the Articles of Agreement for the
Corporation. Article 5 reads as follows:
"There are no members of the corporation. The only persons who have
governance authority or control over the Corporation are the Board of
Directors."
The existing bylaws, dated 2/13/2004, state that any
contributor shall be an Incorporator (Article III), that Incorporators
shall be the ones who elect Directors (Article IV.1) and that any
changes in the bylaws must be approved by a 2/3 vote of the Board of
Directors, "subject to repeal or change by action of the Incorporators".
The proposed changes will exclude donors from being Incorporators unless
they are chosen by the Board of Directors. Moreover, election of Board
members shall be by Board members only, and Board members will be able
to change the bylaws at their whim without input from the Festival
contributors.
These changes must be defeated at the upcoming meeting.
We need your help.
We are attaching a proxy ballot. Fill out the ballot (we will explain
how to below) and let us know if you plan to come to the meeting. If
you can come, please do so, even if you haven�t contributed in 2007
or 2008. We need your support and we can nominate you as an
Incorporator even if you haven�t contributed (Article III of the
current bylaws: �Other Incorporators may be nominated�.by any
Incorporator at the Annual Meeting.�)
Please fill out the ballot so we know about you and can make you an
Incorporator if we need to.
FOLLOW THESE STEPS TO FILL OUT AND RETURN YOUR BALLOT:
1.
HIT THE REPLY BUTTON ON YOUR EMAIL TOOLBAR. THIS WILL BRING UP A COPY OF THE
CURRENT EMAIL THAT ALLOWS YOU TO MAKE CHANGES.
2.
SCROLL DOWN TO THE PROXY BALLOT AND INSERT YOUR NAME, THE DATE, DONOR STATUS
AND YOUR PLANS TO ATTEND OR NOT ATTEND.
3.
AFTER YOU HAVE DONE THIS, HIT THE SEND BUTTON ON YOUR EMAIL TOOLBAR AND THE
BALLOT WILL BE SENT TO OUR SECRETARY FOR TALLY AND COMPILATION.
We are relying on email to get quick responses. But just to be safe, we
would like to have signed originals for the proxy ballot.
So please print out the attached ballot (or this whole email), fill out
the paper ballot again and this time, sign it and mail to:
Gene Bishop
POB 376
Ashland, NH 03217
Thanks for your
help - Art, Marian, Gene, Brenda, Dick, Martin, Gianni, Deborah and
Stephen
_______________________________________________________________________________
PROXY FOR 2009 ANNUAL MEETING OF THE NEW HAMPSHIRE MUSIC FESTIVAL
INCORPORATORS
I hereby appoint and authorize Arthur Albert or Deborah Stuart or
Marian Archibald to act as proxy and to vote on my behalf at the Annual
Meeting of the New Hampshire Music Festival which is to be held:
Date: November 18,2009
Time: 4:00 PM
Place: Gilford H.S., Gilford, NH
This proxy shall be void if I attend the meeting.
______I plan to attend
______I cannot attend
In witness thereof, I have executed this proxy on this date
__________________.Date
Signature:
_________________________________________________________ Print Name
_______ Donor 2007 _______ Donor 2008
________ Non Donor
(Please check one)